GM Requirements

QUALIFYING FOR FREE ADMISSION (All areas except Organized Play D&D AL or PFS/SFS):

  1. You must submit a game before February 29, 2024. Games submitted after that date can still be scheduled, but will NOT count towards free admission.
  2. It must be approved and published by Convention Staff. (The time and day of the event is subject to change at any time before the convention.)
  3. You must meet all four of the following criteria.
    • We recommend at least twelve hours of games being run for board and card games.
    • There are a limited amount of GM passes available in each department, so when submissions are evaluated, we consider total number of hours submitted, quality of the game presented, and number of players it can accommodate.
    • No one hour can have less than three players.
    • You, the GM, do not count as a player for player hours.
  4. You must be willing and capable of teaching the game to new players.
  5. If you are running a Role Playing Game we require that all RPG GMs lead the table in a safety discussion to identify any areas of concern or potential triggers prior to the game, and the options for expressing those concerns dynamically should they arise during the course of the game.
  6. You must be able to supply at your own expense the basic materials (game, dice, photocopies, etc.) for your game.
  7. You must be at least 18 years of age.
  8. You must submit a valid, verifiable email address, and legal name to the convention. Photo ID is required to pick up your GM packet at the convention.
  9. If your game does not go (insufficient players) you may be required to do additional volunteer hours to make up for the lost hours at the sole discretion of the Show Director.

QUALIFYING FOR FREE ADMISSION (Organized Play RPGs like D&D AL or PFS/SFS):

  1. You must submit your request to the Organized Play coordinator for the game system you wish to GM for by three weeks prior to the convention (March 22, 2024):
    – D&D Adventurers League: Terry Owen: towen113 at yahoo dot com
    – Pathfinder and Starfinder Society: camberme at comcast dot net
  2. Your request must be accepted by the Organized Play coordinator, who will clear you to sign up.
  3. You must meet both of the following criteria.
    • You agree to run three (3) four-hour slots of your chosen game, or a total of 12 hours of scheduled gameplay. Working the headquarters table counts towards this commitment.
    • You must be completely prepared to run your chosen games.
  4. You must be willing and capable of teaching the game to new players.
  5. We require that all RPG GMs lead the table in a safety discussion to identify any areas of concern or potential triggers prior to the game, and the options for expressing those concerns dynamically should they arise during the course of the game.
  6. You must be able to supply at your own expense the basic materials (game, dice, photocopies, etc.) for your game.
  7. You must be at least 18 years of age.
  8. You must submit a valid, verifiable email address, and legal name to the convention. Photo ID is required to pick up your GM badge at the convention.
  9. If your game does not go (insufficient players) you may be required to do additional volunteer hours to make up for the lost hours at the sole discretion of the Organized Play coordinator.

EVENT ORGANIZER’S AGREEMENT:
By submitting your events to the convention, you agree to the following terms and conditions:

  1. You will begin and end your events at the time specified.
  2. You will allow only attendees with the appropriate badge to participate in your events.
  3. You will not move your events from their scheduled locations or occupy more space than allocated without the approval of the convention staff.
  4. You understand that running events at the convention does not make you an employee of convention.

VOLUNTEER STAFFING:
Volunteers are needed to work many areas of the show. Volunteering at least eight hours in one, or a combination, of these areas earns you a free admission for the entire convention.

REGISTRATION & REIMBURSEMENT:
GMs and Volunteers are not required to pay for their badge in advance if we know you. (See the above rules on how to qualify for your badge by GMing or Volunteering.) If you have already paid for your badge, and you later have a game you submitted (before February 29, 2024) that was approved, and we know you <for example, you have GMed with us before, etc.> you must notify us and request a reimbursement no later than thirty days before the show date (March 12, 2024). Reimbursement will be offered in the form of a ticket for a future convention, or a current convention t-shirt. OTHER REIMBURSEMENTS WILL BE GIVEN ONSITE AFTER YOUR HOURS HAVE BEEN VERIFIED ON THE LAST DAY OF THE CONVENTION.
Please send reimbursement requests to Jackie at: conquest dot jackie at gmail dot com

LOSS OF VOLUNTEER/GM STATUS:
Loss of status may occur, at our discretion, if any of the following occur:

  1. Missing volunteer assignments without notice and/or valid excuse, at this or previous conventions.
  2. Legally lose the ability to work with or around children unsupervised.
  3. Conduct unbecoming of a representative of the organization. This includes on-site and pre-show activities as well as social media behavior.
  4. Refusal to abide by any of our requirements above.

CONTACT US:

If you have any questions about being a GM write the Program Manager at: events at conquestsac dot com
If you would like to volunteer in registration, logistics, or convention services, please write Jackie at: conquest dot jackie at gmail dot com

April 12-14, 2024